Share your calendar
This guide is for members of an on-call schedule who have received an email invitation to share their calendar.
Before you start
- Locate the invitation email you received from the owner of your On-Call Schedule
- The invitation email will have a sender of
help@oncall-optimizer.com - The invitiation email will have a subject of
Invitation from Owner Name, where Owner Name is the owner of your schedule.
- Check the Calendar product that you use is supported by On-Call Optimizer.
Intended results
Completing the steps in this guide will result in:
- Confirmation of your membership in the schedule you have been invited to join.
- One or more of your calendars configured to provide availability information for On-Call Optimizer to use when scheduling your on-call shifts.
Begin
To get started, select Accept the invitation below.
1 - Accept the invitation
In this step you will accept the invitation sent by the owner of your schedule. If you do not already have an On-Call Optimizer account this step
will guide you through the process of creating one.
1. Click the link in the invitation
The invitation email which you have received will contain a link as shown in the below image.
Click on the link to be taken to On-Call Optimizer.
2. Login
To accept the invitation you must have an On-Call Optimizer account. If you have not used On-Call Optimizer before, you will see a screen similar to the one show below asking you to choose an authentication provider to use for login. Your account will be automatically created on the first time that you authenticate and login with this provider.
If you have previously used On-Call Optimizer and are already logged in you may not see the above screen at all. However if you do, simply log-in again by selecting the authentication provider that matches your account.
Email address mismatches
On-Call Optimizer expects, but does not require, that you will accept the invitation from an account whose email address matches the address to which
the invitation was sent. Attempting to accept an invitation from an account whose email does not match the address to which the invitation was sent will display a warning.3. Click accept
Once you have successfully logged in to On-Call Optimizer, you will see a button allowing you to accept the invitation.
Accepting the invitation means you are agreeing to share any availability information imported from your calendars with the members of the schedule.
Next Steps
Once you have accepted the invitation, you will be taken to a welcome screen from which you can follow the next set of instructions to link your calendar to On-Call Optimizer.
Continue with: Connect a calendar
2 - Connect a Calendar
In this step we will establish a connection between On-Call Optimizer and the Calendar you wish to use to provide availability information.
1. Select the desired calendar product
- Click on the button in the row corresponding to the calendar product you wish to connect.
- Complete the authorization or configuration process that follows.
For full details of the authorization or configuration process please refer to full calendar documentation.
2. Choose calendars to use
When multiple calendars are available on the connection you will be asked to select which calendars On-Call Optimizer will process for availability events.
- For each calendar select whether or not On-Call Optimizer should process it for availability information.
- Click
Save when done to confirm these choices.
Ready to Go!
Congratulations. You have successfully shared your calendar availability!
On-Call Optimizer will regularly scan your calendar for new or changed availability information and use the latest available information whenever assinging
new on-call shifts.
For more details on how to structure events on your calendar that On-Call Optimizer can recognize, please refer to the event filtering section of the calendar documentation.